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World’s Biggest Convocation on Metaverse

MegaSpace Case Study Bits Pilani WILP World’s Biggest Convocation on Metaverse

World’s Biggest Convocation on Metaverse

What happens when a leading educational institute in the field of technology wants to host their convocation in the most out-of-the-box manner possible? The metaverse is the answer! Innovative to the core and heavily AI-driven, BITS WILP’s convocation was successfully held on the ibentos metaverse platform called MegaSpace. It was a first-of-its-kind metaverse event and also the biggest ever seen in terms of magnitude, grandeur, and innovation, proving that a technology like metaverse can not only do wonders in gaming but has the potential to solve real-world problems.
  • Client: BITS Pilani (WILP division)
  • Team Size: 14
  • Services: Convocation Ceremony
  • Category: EdTech

Overview

BITS is known to be one of the leading educational institutions in the field of technology and owing to this reputation, the need arose for their convocation to be one that India had never seen before. It needed to be technologically advanced, out-of-the-box, and still have the flexibility to incorporate convocation traditions. The answer was only one – to hold it on the metaverse.

‘Metaverse’ is a common term associated with games and contrary to the knowledge of many, it can also be used to solve business problems and even provide business opportunities. If created on the right platform, the metaverse can be made accessible to everyone via their desktops and laptops; it is no longer a virtual world that one can only access using VR headsets.

The convocation had to be arranged for 7000+ students, all of whom were working professionals from not just India but from various parts of the world. The solution needed to be virtual, innovative, and path-breaking. At the same time, it had to be foolproof since a convocation is a ceremony that is close to every student’s heart; there was no room for errors.

Highlights

01

6600+ attendees

02

3D personalisation-humanised avatars

03

Heavy use of AI

04

12000+ selfies

05

Experience with Batchmates High interactions

06

Social Sharing making it Viral

Challenges

There were several challenges that were encountered during the process that needed to be dealt with in order to make the event memorable. A convocation ceremony is close to every student’s heart which is why the solution needed to be a foolproof one.

Most metaverse platforms struggle/fail to handle a large number of users, but the convocation had to be held for 7000+ participants, all attending at the same time. The concurrency of users was one of the greatest challenges to be handled.

The convocation is an extremely special ceremony in the life of a student. One wishes to enjoy it to its fullest alongside family and fellow batchmates. The solution lay beyond impersonal avatars.

Although the ceremony was built on metaverse, the client wanted to follow the longstanding convocation tradition, including small details like sequence of actions, the tradition of “bowing” upon receiving the certificate and so on. Besides that, traditional convocation robes and caps needed to be incorporated for avatars and different coloured scarfs were to be added for different levels & programs.

Solution

However, with consistent R&D and the use of AI, the ibentos metaverse team was able to address all the above challenges and create a platform that was capable of hosting the world’s biggest and most innovative convocation ceremony.

  1. Handling Concurrency: The greatest achievement was to resolve the problem of handling high user concurrency on the metaverse. Our team was able to find apt solutions; thanks to our professional expertise in handling large-scale virtual events.
  2. Humanized 3D Avatars: Students’ experience was personalized by using a selfie to create an avatar that had the same face as their own, fully dressed in a convocation gown and cap. These avatars could walk down the stage when their names were called, receive their diploma certificate, and bow, along with being able to clap and wave as well. These were essential in humanizing the metaverse convocation ceremony and making sure traditions were followed. This innovation would not have been possible without unwavering support from Avatar SDK before and during the event.
  3. Extensive use of AI: The virtual convocation metaverse platform was heavily AI-driven, right from testing on the platform to making announcements, arranging voiceovers, matchmaking students with their respective names and certificates, and even avatar creation.
  4. Enriched Interactions & Experience: The metaverse experience was further elevated by dividing students into batches as per their programs so that they could experience the ceremony with their batchmates. In addition, selfie areas were incorporated into the metaverse for the students to click selfies together and save these precious moments.
  5. Social Sharing: Social Media Integration with the Metaverse platform enabled students to express their sense of achievement with their community by sharing their selfies on LinkedIn and Facebook directly from the platform, instantly making the metaverse convocation ceremony a hit.
  6. Hybrid Metaverse Experience: A hybrid experience was created by incorporating the Live feed from the in-person event into the metaverse platform. A hybrid experience was created by incorporating the Live feed from the in-person event into the metaverse platform.

Photos taken by Students

Social Media Buzz

Results

Days of hard work yielded a closest-to-reality metaverse convocation that enabled students from across the globe to attend the event from the comfort of their homes and offices, with family and friends, delivering a precious experience that will remain in the hearts of countless students for years to come.